Australian Permanent Mission and Consulate-General

Geneva, Switzerland

Address: Chemin des Fins 2, Case Postale 172, 1211 Geneva 19 - Telephone: 022 799 9100 - Fax: 022 799 9178

Accounts Assistant

The Australian Permanent Mission represents the interests of Australia in the inter-national organisations in Geneva, notably the World Trade Organisation, the United Nations and the Conference on Disarmament. The Mission occupies its own purpose-built, modern building in Grand Saconnex. Twenty locally employed staff provide administrative support to the same number of Australian diplomatic staff. To complete our Accounts & Personnel team of four we are recruiting an Accounts Assistant.

The duties of this important support role include:

Accurate preparation, checking and payment of accounts (SAP);
Cash management – collections, debts, petty cash;
Maintenance of telephone & utility records, including payment of accounts;
Management of a computerized attendance system;

Applicants should:

have experience and skill in the administration and processing of accounts;
possess good computer skills;
be fluent in English and French (both written and spoken).

Applications should include a document briefly addressing each of the selection criteria listed below. Only applications closely corresponding to the selection criteria will receive a response.

Please submit applications, preferably by e-mail, to:

Australian Permanent Mission
Personnel
PO Box 172
CH-1211 Geneva 19
Switzerland

Email: recruitment.geneva@dfat.gov.au
Fax: +4122 799 91 78

Position title: Accounts & Personnel Assistant

Level: BB2

Postion No.: 7609

Full-time/part-time: Full-time

Section: Accounts & Personnel

Supervisor: Accounts & Personnel Manager

Salary CHF 5,573.-

Principal duties

General Administration

Prepare, check and pay accounts within SAP.
Manage cashier functions, collection of revenue, debtors procedures, petty cash.
Prepare the annual Fringe Benefits Tax Report.
Maintain telephone and utility records and process payments.
Administer the Overseas Health programme, including translations, preparation of reports and processing of accounts.
Prepare monthly expenditure reports for Attached Agencies.
Assist in the annual stocktake of Chancery assets.
Provide backup on finance-related issues during absences of the Accountant.

Human Resources

Maintain the LES attendance register, leave and overtime records.
Participate in the work of other areas as required.

Selection Criteria

A. Experience and skill in the administration and processing of accounts within a formal framework. Familiarity with Australian Government accounting procedures and Swiss payment systems an advantage.

B. Excellent computer skills within the Microsoft environment. Experience with SAP an advantage.

C. Ability to work with limited direction, to set priorities, exercise initiative and meet deadlines.

D. Sound judgement, discretion and confidentiality.

E. Excellent interpersonal skills

F. Fluent English and French

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